Receive and evaluate IB transcripts

The information on this page is for university admissions officers. If you are a student or educator looking for guidance on sending transcripts, read more about requesting and sending transcripts.

The IB shares exam results with institutions of higher education at IB World Schools’ request. You can receive student results electronically or paper via courier.

Most universities prefer the electronic option because it is:

To receive transcripts from the IB—whether electronically or via paper—your university must have a My IB Institute account. You can check if your university is on My IB by searching for it on the IB’s Request for Results Service.

Receiving results transcripts online

The IB provides two online systems to support universities that choose to receive DP and CP student transcripts electronically:

• My IB: For university user management
• IBIS: For My IB users to access transcripts

For a university to access transcripts electronically, we require everyone who needs to view transcripts to have an individual My IB account and the Institute Transcript User role. This role gives you access to IBIS.

Get support with account setup and reading transcripts

The IB has an interactive guide that provides key information about:

• Registering your university for a My IB Institute Account (if it does not have one already)
• Creating a My IB account and applying for a role
• Registering for IBIS login details
• Reading and downloading a DP, DP course, or CP transcript 

The guide also contains a comprehensive list of all DP subjects and how they appear on transcripts and explains how the IB communicates with universities.

 

User guide to IB systems for universities and other institutions

This interactive user guide primarily provides IT system guidance and support with reading transcripts. For more curriculum-related resources—including an introductory learning module to IB programmes, details on DP subjects, research on IB student outcomes and more—visit University admission resources.

Important note: Middle Years Programme (MYP) transcripts are not accessible via IBIS. If you require access to a MYP transcript for a candidate, please contact the IB.

Receiving paper transcripts

The IB recognizes that for some universities, there may be local legal requirements that necessitate official paper copies to be retained by the university. If you wish to receive paper transcripts, the My IB Institute Administrator must indicate this prior registering for the role.

Transcripts are printed and sent out by courier service from our Global Centre in Cardiff to the address on the Institute Account within two weeks of the result being released. Please note that it can take a further two  weeks for the transcripts to arrive at their destination in some countries. Therefore, we strongly recommend that universities choose the electronic option. Even universities who have chosen the electronic option can access paper copies of official student transcripts by downloading and printing PDF files from IBIS.

Please use the notes on the reverse of the transcript to read and evaluate student results.

Important transcript timelines

Universities that receive electronic transcripts will receive them on the date(s) listed on the following table; universities that receive paper transcripts will receive them up to two weeks later.