Online registration and payment information

Workshops should be carefully selected to ensure appropriateness for each individual’s present level of understanding of the programme. Note should be taken of the level of experience of working with the programme.

All sessions will be conducted in English unless otherwise specified. Participants’ command of the teaching language must be such as to allow for full and unaided participation.

Registration

The IB online registration system is available:

• when logged in IBIS (IB Information System): https://ibis.ibo.org/
• following the links available on the conference/workshop pages: www.ibo.org/events

IBIS login credentials are required in both cases and for all schools whether interested, candidate or IB world schools. If you do not have an IBIS account, please contact IBISadmin@ibo.org.

N.B.: Once logged in IBIS, please choose the “Regis” button (left hand side menu of your screen).

Please check that your pop up window blocker is enabled on your web browser.

Confirmation of registration
The IB coordinator and individual participants will receive an automatic acknowledgment of registration, followed by a formal confirmation of participation when the required number of participants has been received and the workshop can be opened.Please do not confuse the automatic acknowledgment with the confirmation of registration.

• IB Africa, Europe, Middle East reserves the right to cancel workshops that do not receive sufficient enrolment.
• All registrations are subject to space availability and are accepted on a first come, first serve basis. Registrations arriving after the workshop registration deadline are not guaranteed placement.

Please do not purchase non-refundable airline tickets until you have received the formal confirmation of participation.

Changes to registrations of confirmed participants

• A registered and confirmed participant who is unable to attend may be replaced in the workshop concerned by another teacher from the same school, provided the replacement has the required criteria for that workshop.
• Registration cannot be transferred from one subject workshop to another without written confirmation from the IB Africa, Europe, Middle East professional development team. In cases where such confirmation has not been given, the registration will be cancelled and the IB cancellation policy will apply.
• No on-site applications for changes of subject workshop will be accepted.

Practical information for registering participants

• Participants’ names on badges will appear as spelled in the online registration form.
• Avoid using accents and special characters, as these may not be recognized by our system.
• Ensure that the participant’s email address is correct for easy communication before the event.
• Accommodation information is available on the event web page of each workshop.
• Within a week after the event, coordinators will be notified by email that certificates of attendance can be downloaded from the IB online registration system.

Payment

Invoice and payment

• Payment should be made upon receipt of the registration acknowledgment e-mail issued automatically once the registration has been completed via our on-line registration system.
• A proforma invoice can be downloaded from the IB online registration system, a final invoice will be issued subsequently.

N.B. Payment of workshop does not imply that the workshop participation has been confirmed. Therefore we strongly recommend that participants NOT make travel booking before the workshop participation has been formally confirmed by IB.

• In the event a workshop is undersubscribed and has to be cancelled or oversubscribed and registration cannot be confirmed, registration fees paid for this workshop will be refunded in full via credit notes.
• If a final invoice is required to make the payment, a request can be sent to the IB Credit Control Office: creditcontrol@ibo.org.  A postal address, to which Credit Control can send the original invoice, should be included.

Any registrations made past the registration deadline will incur an extra charge of USD 100.00 (GBP 49.00, CHF 112.00).

Please pass these details to your accounts department.

Please inform your bank that all costs are to be met in advance

and that the IB must receive the exact amount due.

For IB world schools:

Authorized IB schools must pay in their assigned currency.

For interested / candidate schools:

Payment must be in British pounds (GBP) unless your school is already authorized in a separate programme.  In this case, schools must pay in the currency assigned to the authorized school.  Payment made by schools in Switzerland may be made in Swiss francs (CHF).

Whatever your means of payment, please be sure to quote the relevant references: our invoice reference number where applicable, your IBIS code, school name and the name of the workshops:

i.e. programme (DP/MYP/PYP), city & date of the workshop.

This enables us to record your payment correctly.

Payment by bank transfer

Name of account:  International Baccalaureate Organization

For GBP payments please transfer to:

HSBC Bank Plc - Cardiff

114 St. Mary Street                   

Cardiff

South Glamorgan, CF10 1 LF

Account number:          61605410

Sort code:                    401618

Swift Code:                  MIDLGB2110M

IBAN number:              GB67MIDL40161861605410

For USD and CHF payments:

HSBC Bank Plc – Cardiff

International Branch

PO Box 181

27-32 Poultry

London EX2P 2BX

USD Account number:      68221288

USD Sort code:                400515

USD Swift Code:              MIDLGB22

USD IBAN number:          GB30MIDL40051568221288

CHF Account number:        68221261

CHF Sort code:                  400515

CHF Swift Code:               MIDLGB22

CHF IBAN number:           GB80MIDL40051568221261

Payment by cheque

Cheques are to be made out to:

International Baccalaureate Organization

and mailed to:

Finance Department

Peterson House

Malthouse Avenue

Cardiff

GB CF23 8GL

Wales, UK